Privacy Policy

This privacy policy describes how the Tech city Pula Association collects, uses, and protects your personal data that you provide to us via the website, event registration form or activity organized by the Association, as well as via email or physical membership application form. Your privacy is important to us, so please read this policy carefully to understand our approach to personal data processing.

Collection of Personal Data

Through our website, event registration forms or activities organized by the Association, emails, or physical membership application forms, we collect only identification data necessary for recording Association members, participants of events or activities organized by the Association, and for conducting activities, membership fee collection, and contacting members and participants. The personal data we collect includes information such as a person's first and last name, address, personal identification number, email address, and contact phone number. In connection with the implementation of activities and events, the Association also collects and processes photos and video materials that may feature members of the Association and participants of events and activities organized by the Association, more about this below.

Purpose of Data Collection and Processing

Collected data is used exclusively for the purpose of membership in the Association, maintaining appropriate member records, membership fee collection, participation in activities and events organized by the Association, sharing data and information about the work of the Association, and communication with members of the Association, or participants of events or activities organized by the Association.

Legal Basis for Data Processing

The processing of personal data is based on the consent you provide when submitting a membership application form, or when sending a form to register for an event or activity organized by the Association. The collection and processing of data are necessary for membership in the Association and participation in events and activities organized by the Association.

At any time, you have the right to withdraw your consent for the processing of your personal data. If you wish to withdraw your consent, please contact us using the email address provided below. Withdrawing consent will not affect the lawfulness of processing based on your consent before its withdrawal.

Withdrawing consent for the processing of your personal data may result in the inability to continue membership in the Association, or participation in events or activities organized by the Association, and may prevent further cooperation. In such cases, we will inform you about the consequences of withdrawing consent before the withdrawal is carried out.

Upon receiving your request to withdraw consent, we will cease to process your personal data, unless there is another legal basis for the continued processing or we are required to retain certain data in accordance with applicable regulations.

Data Security

The Association takes appropriate technical and organizational measures to protect personal data from unauthorized access, loss, or destruction. Your data will be stored securely and only accessible to authorized persons of the Association.

Data Retention Period

Your personal data will be stored only for as long as necessary to fulfill the purpose of collecting and processing personal data and to comply with legal obligations. Once the purpose for collecting and processing personal data has ended and all legal obligations have expired or there is no longer a legal basis for processing personal data under the General Data Protection Regulation, your data will be deleted.

Right to Lodge a Complaint

If you have any complaints or concerns regarding our processing of your personal data, you have the right to lodge a complaint. Please contact us using the contact information provided below, and we will take appropriate steps to investigate and resolve your complaint.

Name: Association for the Promotion of Information Sciences – Tech city Pula (TCP)
Address: Puntižela 22, 52100 Pula
Contact email: tcp.pula@gmail.com

At any time, you can lodge a complaint directly with the competent supervisory authority if you believe that our processing of your personal data is unlawful. Contact information for the competent supervisory authority in the Republic of Croatia is:

AGENCY FOR PERSONAL DATA PROTECTION (AZOP)
Selska cesta 136
HR - 10 000 Zagreb
Phone: +385 1 4609 000
e-mail: azop@azop.hr
Web: https://www.azop.hr

Other Rights of the Individual

In addition to the right to withdraw consent for the processing of personal data and the right to lodge a complaint, individuals whose personal data have been collected through any of the previously mentioned methods also have the following rights:

Right of access: You have the right to request access to your personal data that we have collected.
Right to rectification: If you notice that your personal data is inaccurate or incomplete, you have the right to request rectification of that data.
Right to erasure: In certain situations, you have the right to request the erasure of your personal data.
Right to restriction of processing: You have the right to request restriction of processing of your personal data in certain situations.
Right to data portability: In certain cases, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to transfer that data to another controller.

Photos and Video Materials

By submitting a membership application form, or by sending a form to register for an event or activity organized by the Association, you consent to the Association using photographs and video material taken during the execution of Association activities, or during a specific event for the purpose of promoting either the specific event or activity, or future events organized by the Association, as well as promoting the operation of the Association in general and the results of its work. You also consent to the Association publishing these photographs and video material on its own website and on the social network profiles of the Association, including but not limited to LinkedIn, Facebook, and Instagram profiles, as well as sharing them with news and information portals for the purposes of publications related to the specific event and/or operation of the Association.

Access to photographs and video materials will be granted exclusively to persons authorized to represent the Association and authorized persons from the PR and marketing departments of the Association. The Association takes all technical and organizational measures to protect photographs and video materials and will keep them as long as there is a legal basis for data processing (consent). Withdrawing consent cannot make the previous processing and use of your photographs and video materials unlawful.

Changes to the Privacy Policy

We reserve the right to periodically update and improve the text of this privacy policy, primarily for the purpose of complying with legal regulations, changes in the purposes and methods of processing, and improving the protection of your personal data. However, we will not limit your rights arising from this privacy policy or from the corresponding legal regulations. In the event of changes that may affect your rights, we will inform you in a timely and appropriate manner. Each updated version of the privacy policy will be published on our website so that you can familiarize yourself with its contents.

Pula, October 10, 2023.